Question

How to Write A Resignation Letter ?

Answer 1

How to Write A Resignation Letter
How does one write a resignation letter? There are many schools of thought regarding this. However, it is safe to say it depends on one’s particular circumstances. You can write your own resignation letter by following the guidelines given below.

Questions You Must Ask
First, ask yourself the following questions:

Why am I leaving this position?
How long can I stay before resigning?
Am I looking to leave the state, the country, etc.?
Do I want to further my education?
Should I make this direct and to the point?
The resignation letter can take many formats. However, writing an outline will make the process much easier. In this outline you should have at least the four major components: the day you intend to leave, an explanation for why you are leaving, a mention of all the positives that your position brought to the company, and lastly, a polite and positive tone. This will definitely give you the upper hand when interviewing at other companies.

Sample of a Short but Direct Resignation Letter
Date

Name of company

Address, including state phone number

The person you are sending this letter to

Dear

Per our contractual agreement I am giving you as notice to resign my position as .
I have enjoyed working with and I regret to inform you that I can no longer work in the capacity of . I realize that the work of the department will be affected by my departure; however, I am willing to train and interview for the if required.

I look forward to our final exit interview, and I wish you the best of luck for the future.

Best Regards,

This letter is clear and to the point. You do not need to give any reasons, unless of course you would like to use your experience at that job for references. Bear in mind that most potential employers will require references; therefore, the more professional you are, the better off you will be.

The Dos

If you are leaving because you want to further you education, then mention that in your letter. This will give you an easy way back into the company after you finish your course. Some companies will even pay some of your tuition if they value your input, and have the budget to do so. You may want to leave because you are unhappy at your current position. Do not even hint at this in your resignation letter. You can, however, mention how hard this decision was to make and that you are confident this move will help you in your career choice and path. I cannot stress enough how important it is to not burn your bridges. Now sit down and get this task over with.

The Don’ts

One last bit of advice: don’t say too much. If you are determined to leave and dwell on various reasons for doing so in your resignation letter, your employer will be able to read your mind. Remember, this is your chance to exit gracefully. Do so with a concise, clear, and short letter.

Answer 2

There comes a time when your job, even if it’s enjoyable, becomes a hindrance to your future plans. You may want to give it another shot, but by doing so, you are merely delaying the inevitable. Every individual aspires to achieve something greater in life, so you must move on. A letter should be penned to formalize your resignation. Before you start writing your piece, you must follow several reminders, to make your letter professional and sentimental, leaving a good impression on the company.


Get to the Point Immediately
In a company, both employers and employees have their hands full with their work, meaning they may not have enough time to skim through your letter’s contents. After writing the header and the salutation, state your resignation together with your full name. The HR personnel will easily see the intention of your letter, which hastens the process of filing your resignation. Not before long, you will get your appointment for the exit interview.

quit job

Professional with Hints of Sentimentality
When making a resignation letter, your aim is to not only leave your company, you are also leaving a good impression, which may help your cause in applying for a job. Your letter must bear a balance of professionalism and sentimentality, to touch the personal and professional sides of its recipients. State your reason why you’re resigning, but don’t mention stuff like moving to a rival company, the pay being too low, or any reason that leaves a bad taste in the reader’s mouth . Instead, state your anguish in leaving your co-workers then justify your resignation with diplomatic yet honest reasons. In the end, the company’s head honchos will understand why you need to leave and will supply you with good recommendations for your succeeding job application.

Don’t Attack the Company
resignation letterDon’t ever use your resignation letter as an instrument for attacking your most hated coworkers and bosses. It may anger the company’s HR and top executives. Remember, a company has a large network that extends throughout the nation. They may slam your reputation in their network, which significantly lessens the number of your opportunities. Be civil, in fact, you can even sugarcoat your letter, as if you’re applying for a new job.

Include your Personal Information, If Necessary
Under a formal environment, you must include your personal information in your letter. Indicate your name, email address, physical address, contact numbers, etc. By doing so, the HR department will have no trouble filing and processing your letter. You won’t experience many delays, before you formally exit the company.

Resignation is Opportunity
After submitting the resignation letter, your next task is to hurdle the exit interview. Answer the interview questions with much diplomacy and sincerity, the way you wrote your letter. Chances are, your company might be instrumental in securing one of your dream jobs.